This privacy policy demonstrates how we use and share the personal information you provide us and which we otherwise collect in the course of our business, including via our website, email communications, digital platforms and applications (together ‘our technology tools’).
You have the right to be provided with clear, transparent and easily understandable information about how we use your personal information and your rights. This is why we are providing you with this privacy policy.
Who we are
Terms such as “we”, “us”, “our”, “Khalij Group” or “KG”; are defined in the Terms and Conditions section of the website. When we use “you” or your”, we are referring to you, the user accessing this Website.
As an independent advisory and consultancy firm, who determine the purposes for which we process personal information, we will usually be the data controller in relation to that processing.
Our registered office and regulatory status is set out in the Contact Us section of the our website.
How you can contact us
Should you have any questions about this privacy policy or our processing of your personal information, please legal@www.khalij.co.uk.
The personal information we hold
“Personal information” is information that can be used to identify you or that is about you. We collect and process the following personal information:
We may process special categories of personal information. The General Data Protection Regulation (GDPR) provides that this includes data concerning your health, personal data revealing your racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, genetic or biometric data, data concerning sexual orientation or data relating to a criminal record or alleged criminal activity.
We will only process and share special categories of personal information for marketing purposes, for example in relation to your dietary or access requirements, if necessary for a particular event and we will not keep such data longer than is needed for such event.
How we collect, or you provide, personal information to us
We collect, or you provide, your personal information to us:
Why we process your personal information
We process your personal information:
You have the right to ask us not to not send you marketing messages by post, telephone or e-mail or any combination of these at any time.
You can do this:
Legal grounds for processing your personal information
We rely on the following legal grounds to process your personal information:
Where we process special categories of personal information, we will do so on one of the following bases:
We will seek your consent prior to recording any meetings (in person or virual) in which you participate. You should be aware that a recording may also be stored on the third party cloud servers for one year (or more) and that we can accept no liability for loss of or unauthorised access to the same.
Sharing your personal information
We may share your personal information with trusted third parties both within and outside the European Economic Area (EEA) pursuant to contractual arrangements or regulatory obligations we have with or owe to them, including:
On occasions we may need to share your personal information with regulatory authorities, government agencies and law enforcement agencies. If so, we will use reasonable endeavours to notify you before we do this, unless we are legally restricted from doing so.
The level of information protection in countries outside the EEA may be lower than that offered within the EEA. Where third parties with whom we share your personal information process it outside the EEA, our written agreement with them will include appropriate contractual clauses to ensure that your personal information remains protected and secure in accordance with applicable data protection laws.
We may use social media sites such as LinkedIn, Facebook and Twitter and you are directed to such sites’ own privacy policies in relation to how they may process your personal information.
Where we store your information
In the course of our business, including where we share information as set out above and when our personnel are working overseas, we may need to transfer your personal information to locations outside England and Belgium, where we have offices, including to countries outside the EEA.
Keeping your personal information
We will keep your personal information on our various systems, for the periods specified in relation to the relevant system in our data protection policy.
When determining relevant retention periods, we take into account factors including:
Information security
We ensure that the personal information we hold is secured by appropriate technical and organisational security measures. We have put in place and trained all our personnel on procedures to deal with data breaches. We will notify you and any applicable regulator of a breach where we are legally required to do so.
Your rights in connection with personal information
Under certain circumstances, by law you may have the right to:
If you want to exercise any of these rights, other than a subject access request, then please contact us at legal@www.khalij.co.uk. The above rights are not absolute and each is subject to exceptions and qualifications. We will respond to your request within one month of its receipt. In some cases we may not be able to fulfil your request before this date, and may need to request more time. Where we cannot provide a full response to you for any reason, we will let you know about this in our initial reply to your request.
If your provision of your personal information to us is a legal or contractual requirement or necessary for us to fulfil a contract with you and you choose not to provide it, we may not be able to provide any or all of the services to you.
Your duty to inform us of changes
It is important that the personal information we hold about you is accurate and current. Please keep us informed if your personal information changes during your business relationship with us.
Cookies and web beacons
Our website uses cookies. A “cookie” is a small file of letters and numbers that is sent to your computer by a website and automatically saved on your computer by your web browser. Each time you request a page from the website, your web browser sends this cookie back to the website server.
The cookies we use are “analytical cookies” sent by Google Analytics. They allow us to recognise and count the number of visitors and to recognise and track which parts of our website you visit when you are using our website. This helps us to improve the way our website works, for example by making sure visitors are finding what they need easily.
We may also use the information collected from our use of cookies to estimate our audience size, analyse trends and general usage patterns of our website, optimise our website, and for other research and marketing purposes. This is statistical information and does not identify any individual.
An overview of Google Analytics is available at http://www.google.co.uk/intl/en/analytics/privacyoverview.html.
You are not obliged to accept cookies. If you wish, you can set your browser to notify you before you receive a cookie so you have the chance to accept it and you can also set your browser to refuse to receive or send all cookies. The website http://www.allaboutcookies.org/ (run by the Interactive Marketing Bureau) contains step-by-step guidance on how cookies can be switched off by users.
Google Analytics also uses web beacons (also known as web bugs). A “web beacon” is a clear picture file which keeps track of your navigation through the website. Turning off the website’s cookies as detailed above will prevent web beacons from tracking your specific activity. The web beacon may still record an anonymous visit from your IP address but unique information will not be recorded.
If you wish to opt out of being tracked by Google Analytics across all websites you can visit http://tools.google.com/dlpage/gaoptout and download the Google Analytics Opt-out Browser Add-on.
By using our website without disabling cookies you are consenting to our use of cookies and web beacons as described in this policy.
More information on cookies and web beacons is available at the website http://www.allaboutcookies.org/
Right to complain
If you wish to request further information about any of the above rights, or if you are unhappy with how we have handled your information, please contact us at legal@www.khalij.co.uk.
If you are not satisfied with our response to your complaint or believe our processing of your information does not comply with data protection law, you can make a complaint to the Information Commissioner’s Office at https://ico.org.uk/global/contact-us/ or on Tel: 0303 123 1113.
Changes to this privacy policy
We may update this policy at any time without notice; any changes will be notified to you using the email address you have given us and/or by an announcement on this website. Your continued use of this website, following the posting of changes to these terms, will mean you accept these changes.
How you can contact us
Should you have any questions about this privacy policy or our processing of your personal information, please email legal@www.khalij.co.uk.